03 Projects and Working Groups

ADSA takes on projects in collaboration with our community members and member organizations. As the ADSA community grows, the diversity of the participants' interests and expertise is increasing at the same time as the ability to manage the work done within the community becomes more complex. ADSA prefers to focus our projects and collaborations around community-driven working groups - focused on developing products by and for academic data scientists.

Each project is developed and managed through working groups made up of community members interested in the topic area. Below you can find what ADSA working groups are active working groups, proposed working groups, and previously generated ADSA products, along with guidelines for how to start up a new ADSA working group to create a product for our community.

Get Involved with ADSA Working Groups and Projects

Start a New Working Group

Learn more about how to spin up a new working group

Group photo from the Data Science Leadership Summit

Active Working Groups

See what working groups are currently active, including information on how to join

Proposed Working Groups

Learn what working groups and projects have been proposed by the community and jump in to help

A whiteboard with all kinds of writing on it

ADSA Products

See a list of products produced by ADSA working groups

Professional Service Opportunities

Serving as part of an ADSA Working Group is a great way to fulfill service requirements for promotion and tenure!

Active Working Groups

The following working groups are currently active and taking on new group members.

 

Proposed Working Groups

The following working groups have been proposed by members of the ADSA community but are currently not active. If you have interest in one of these topics, please review the Working Group Guidelines and get in touch with ADSA Staff!

 

Ready to Start Up a Working Group?

Reach out to us at the link and let us know more about the working group you'd like to start up. We'll work with you to get the ball rolling.

Starting Up Working Groups

Most ADSA products are generated through community driven working groups. If you have an idea for a working group or product, please take quick read through the Working Group Guidelines for more information about how to get things started.

If you have any questions about the working group guidelines, we'd be happy to discuss your idea and any clarifications you might need.

Contents:

Working Group Guidelines

Working Group Formation and Responsibilities

Startup Requirements

Working Group Lead Responsibilities

ADSA Responsibilities

Working Group Communication Expectations

Working Group Dissolution

 

Working Group Guidelines

Conceptually, working groups are standing committees that are focused on producing an “output” for the ADSA community. Working groups are led by members of the ADSA community, with support from ADSA staff.

Successful working groups will:

  • Be driven by ADSA community interests and desires
  • Have a clearly defined product that they plan to deliver to the ADSA community
  • Be based on mutual respect
  • Entail a commitment to share expertise, effort, and engagement
  • Be engaged with and transparent to the broader ADSA community
  • Encourage self-selection of participants, in a supportive, inclusive environment that fosters participation and contributions from throughout the community

 

Working Group Formation and Responsibilities

  • Working groups can be formed at will, though an initial check-in with ADSA staff is required to ensure there is not too much overlap with existing working groups.
  • Anyone may participate in a working group regardless of ADSA membership status, institutional affiliation, or employment status.
  • Working groups should not be formed without some level of need or commitment within the community.

 

Startup Requirements

  • At least two individuals from two organizations, including from at least one member institution, must volunteer as leadership for a working group. Working group lead responsibilities are listed below.
  • All of the discussions of the working group should be transparent and public and the channels used for communication must be made available to the community. There may be situations where either the discussion takes place offline or is not suitable for public dissemination - in these cases contact ADSA staff (steve@academicdatascience.org) for guidance (these sorts of discussions are not expected to be common).
  • Working groups should be active and meet regularly. Working groups may be active with insufficient leads or group members while repopulating these roles is ongoing - but see "Working Group Dissolution" below.
  • Working group activities are guided by the ADSA Code of Conduct, regardless of the venue for working group activities.

 

Working Group Lead Responsibilities

  • Working group leads must provide the following to ADSA staff prior to their first meeting. This information will be shared publicly on the ADSA website:
    • Names, institutional affiliations, and contact emails for working group leads
    • A lightweight charter (statement of the topic, the scope and objectives of discussion of the working group and product if applicable)
    • Description of the final product the working group will produce
    • Estimated timeline for delivery of the final product
    • A list of standing committee members and their institutional affiliations
    • Communication channel(s) and meeting details
  • Leads are responsible for keeping documentation and work products up to date in the working group’s shared ADSA file directory (see ADSA Responsibilities below)
  • Updates to the charter, working group leads, or other details should be shared with ADSA staff as often as is warranted for openness, transparency, and participation.
  • Working group leads and the standing committee

 

ADSA Responsibilities

  • ADSA staff can provide logistical support for the working group as needed
  • ADSA will provide the working group with a shared file directory
  • ADSA will maintain the working group’s web presence on the ADSA website, with input from working group leads and members
  • ADSA will provide at least one communication channel for the working group to use (e.g. Slack)

 

Working Group Communication Expectations

  • Working group leads will be asked to give written updates to ADSA staff annually, to be incorporated into ADSA reporting
  • Working group leads and/or working group members may be asked to provide verbal or other updates to the ADSA community at online and in-person meetings/conferences
  • Working group leads will update the working group charter if /when the focus of the working group’s business changes significantly

 

Working Group Dissolution

Working groups may be dissolved by working group leadership if the participants decide that the product is complete, the topic has been sufficiently explored and no product is required/feasible, or the group leaders and/or members are no longer active. Dissolution should take the following steps:

  • Before dissolution, working group leadership should notify group members through relevant ADSA communication channels, offering continuation of the group with new leadership or members.
  • If no community members step forward to lead the working group, current members should:
    • Notify ADSA staff that the group is dissolving
    • Organize relevant and valuable documents (e.g. meeting notes, draft products) the group has produced in the shared ADSA directory for the working group
    • Provide ADSA staff with a lightweight description of the working group’s activities and achievements (1-2 paragraphs is fine)