ADSA Event Sponsorship

Sponsorship enables ADSA to bring you engaging and productive events, including the Data Science Leadership Summit and ADSA Annual Meetings. Sponsorship also promotes access to a wider, more diverse audience by enabling live streaming, video recording, captioning, scholarships and more. To streamline your giving, all sponsorships support the core operations of ADSA. Some giving tiers enjoy event-specific privileges, but all sponsorships are acknowledged in event materials. See details below.

Step 1 - Choose the meeting to sponsor

Data Science Leadership Summit

The Data Science Leadership Summit audience is typically heads of data science institutes, directors of departments, deans of school, and faculty active in data science program development.

ADSA Annual Meeting

The ADSA Annual Meeting is attended by students, postdocs, early and mid-career faculty and research staff. Some attendees for the Leadership Summit will also attend the Annual Meeting.

ImageXD 2023

ImageXD 2023 focuses on collaborations and advancements in image data processing across a wide variety of domain fields. We believe that innovation of techniques and technologies is advanced by bringing researchers across disciplines together to tackle common challenges. Note: exhibitor tables and poster session benefits are not applicable to this event.

Step 2 - Choose a sponsorship level (below)

  • We have both General and Targeted sponsorships available, plus opportunities for exhibitor tables

Step 3 - Contact us to kick off your sponsorship!

Custom Sponsorships

Don’t see a Sponsorship that meets your needs? We can create a Custom Sponsorship. Contact us with your ideas.

General Sponsorship Levels

Platinum $15,000

  • One targeted sponsorship, see below. 
  • Sponsor exhibit table and chairs in a high traffic area (see details below)  /OR/ dedicated table at one of the lunches for attendees to join you 
  • Two conference registrations* plus 2 complimentary hotel rooms in the conference hotel for the duration of the meeting (incidentals and meals charged to room not included)
  • Dedicated sponsor slide in “screen saver” displayed before Welcome
  • Shout-out from podium at Welcome
  • Brochures/flyers/swag made available at registration and in attendee materials (if provided)
  • Two opportunities to send a 150 word paragraph to the attendees in a conference organizers mailing** 
  • One question added to the post-event survey
  • Large prominent logo on the conference website and printed program

 

Gold $10,000

  • One conference registration* plus 1 complimentary hotel room in the conference hotel for the duration of the meeting (incidentals and meals charged to room not included)
  • Dedicated sponsor slide in “screen saver” displayed before Welcome
  • Shout-out from podium at Welcome
  • Brochures/flyers/swag made available at registration and in attendee materials (if provided)
  • Two opportunities to send a 150 word paragraph to the delegates in a conference organizers mailing**
  • Medium logo on the conference website and printed program

 

Silver $7,500

  • One conference registration* (hotel room not included)
  • Dedicated sponsor slide in “screen saver” displayed before Welcome 
  • Shout-out from podium at Welcome
  • Brochures/flyers/swag made available at registration and in attendee materials (if provided)
  • One opportunity to send a 150 word paragraph to the delegates in a conference organizers mailing**
  • Medium logo on the conference website and printed program

 

Bronze $5,000

  • Dedicated sponsor slide in “screen saver” displayed before Welcome
  • Shout-out from podium at Welcome
  • Brochures/flyers/swag made available at registration and in attendee materials (if provided)
  • One opportunity to send a 150 word paragraph to the attendees in a conference organizers mailing**
  • Small logo on the conference website and printed program

 

Contributor $2,000

  • Brochures/flyers/swag made available at registration and in attendee materials (if provided)
  • Large logo on a “Contributors and Supporters” slide displayed before the Welcome
  • Small logo on the conference website and printed program

 

Supporter $1,000

  • Brochures/flyers/swag made available at registration and in attendee materials (if provided)
  • Small logo on a “Contributors and Supporters” slide displayed before the Welcome
  • Name listed in “Supporters” section on the conference website 

*A note about sponsor registration: All sponsor attendees agree to abide by the Sponsor, Exhibitor and Advertiser Rules and Regulations (see below).

**A note about communications option (150 word paragraph): Absolutely no sales pitches. ADSA retains editorial privilege. Examples of acceptable content: advertise jobs, internships, opportunities, and needs for project work.

Targeted Sponsorships
(multiple available in each category)

Streaming and Recorded Video ($5,000)

Covers the labor and equipment for live streaming and recording of keynotes, research talks, and some other sessions. Allows users to participate regardless of location, and creates a more accessible conference. Benefits of sponsoring streaming and recorded video include:

  • Bronze Sponsorship benefits (listed above)
  • Sponsor logo and acknowledgement appended to final video recordings

Keynote Speaker ($3,000)

Supports travel, registration, and an honorarium for our Keynote Speakers.

  • Logo on Keynote speaker introduction slide, and shout-out during speaker introduction
  • Contributor Sponsorship benefits (listed above)

Travel Scholarships ($2,000)

Supports travel, hotel, per diem, and registration for need-based scholarships to attendees who would otherwise not be able to attend. 

  • Supporter Sponsorship benefits (listed above)
  • Logo on Travel Scholarship form and acknowledgement on website

Live Closed Captioning and Transcription ($1,500)

To increase accessibility to conference content, real-time live transcription and closed captioning of all presentations and announcements from the podium at the conference will be included with the webstream and in-person, along with full transcription after the fact to accompany recordings. Benefits of sponsoring transcription and closed captioning include:

  • Contributor Sponsorship benefits (listed above)
  • Acknowledgment in published closed captions and transcripts

Family Care ($1,500)

Childcare at the conference helps working parents and guardians attend and participate. Family Care sponsorship helps offset the cost of childcare provided on-site or of expenses incurred for care of a child, elderly parent or other dependent off-site or at home for the duration of the meeting. Benefits of sponsoring Family Care include:

  • Supporter Sponsorship benefits (listed above)
  • Logo on Family Care reimbursement form and acknowledgement on website

Happy Hour ($1,000)

Support the drinks and light hors d’oevres during our late afternoon happy hours. 

  • Supporter Sponsorship benefits (listed above)
  • Logo added to signage and the website for the meeting

Poster Session ($1,000)

Support the morning break during our poster session.

  • Supporter Sponsorship benefits (listed above)
  • Logo added to signage and the website for the meeting

*Targeted sponsorship funds that are not exhausted will be rolled into the general conference fund.

Exhibitor Tables ($500-$1,300, 10 available)

Tables in a high-traffic area provide organizations a chance to interact with the ADSA community on-site, and visibility throughout the conference. Participants will be able to visit tables during the morning and afternoon breaks, lunches, breakout sessions, and immediately following daily sessions. General sponsors are encouraged to also get exhibitor tables.

  • Non-profit organization: $500
  • For-profit organization, normal rate: $1,300

Contact Us

If any of the above Sponsorships are of interest, please reach out to us.

Sponsor, Exhibitor and Advertiser Rules and Regulations

  • To assure responsiveness of the ADSA Annual Meeting and Data Science Leadership Summit to the mutual interests of registrants, it is necessary that exhibits be confined to those of an educational nature and to those featuring instruments, products, and services for use in science teaching or research, books, or other publications relevant to the disciplinary interests of participants.
  • Sponsors, Exhibitors, and Advertisers are expected to adhere to the ADSA Code of Conduct and the ADSA Sponsorship and Donor Guidelines at all times during the conference, including in “off” hours and during social time. 
  • Soliciting business, holding meetings to generate new business, and advertising are strictly prohibited EXCEPT by exhibiting companies and organizations.
  • All displays, demonstrations, interviews, or other activities must be confined to the limits of the exhibit space, not to interfere with conference attendees and sessions. 
  • No audiovisual device or sound system shall be operated in a manner that disturbs or interferes with other exhibitors, their patrons, conference attendees, or conference activities.
  • All demonstrations and displays, distribution of literature, samples, and other advertising materials must be confined to the Exhibitor’s own space.