2023 ADSA Annual Meeting Logistics


October 24–27, 2023
The University of Texas at San Antonio


We are so excited to see everyone next month in San Antonio!!

Here is some useful logistical information to help you prepare for attending the meeting:


Create an account on the Sched app

Visit http://adsaannualmeeting2023.sched.com/ to view the schedule of events as well as a list of speakers and participants.  Please create an account and add yourself as a participant if you aren’t already in there as a speaker. Then add your professional profile info such as your bio, LinkedIn, website, link to resume, etc. so we can get to know you!

Be sure to download the Sched app on your phone as well for quick access and announcements during the event.


Star iconNEW! ADSA is working with SocialOffset!

ADSA has partnered with SocialOffset to offer Annual Meeting attendees the opportunity to contribute to local organizations in San Antonio that make a difference in people’s lives. Making a donation provides a way to channel the discomfort or internal conflict felt by some attendees about the location into meaningful action. We invite you to use this campaign to offset any tax spending in San Antonio that doesn’t align with your values by supporting local charities that do.


COVID Precautions

ADSA has purchased masks and COVID tests. Both will be available at registration to make your stay more comfortable. If you suspect exposure or have symptoms of illness, please test before joining the day’s events.


Welcome Reception and Hotel

We will be hosting a welcome reception on Tuesday from 6 to 8 pm at the Drury Hotel San Antonio Riverwalk in room Frio III and the Riverwalk Patio. Part of the reception will be outside so dress accordingly. Hors d'oeuvres will be served and drink tickets will be provided upon check-in. 

Our room block is also located at the same hotel and is an 8-minute walk to the meeting venue. Drury does provide a free hot breakfast every morning. If you will be checking in late, make sure to call Drury! Hotels sometimes give away rooms if you don’t confirm that you’re still coming.

Parking at UTSA

For those driving to the meeting, the parking lot is located at 702 Dolorosa Street (see the map below). Visitors may park in any “unmarked spot.” Note: For faculty and staff of UTSA, you are still asked to park according to your permits - at the designated lots at the DT campus (not the visitor lot).


Poethon is back! Always a favorite at our Annual Meeting, Poethon gives participants the opportunity to create and share poetically expressive writing about their experiences with and perspectives on data and data science. Click here for more information, inspiration, and how to sign up to participate. You may read your own work or someone else’s work, or ask one of us to read.

Recruiter Luncheon

Looking for a job? Want to learn about career opportunities? Check out our Recruiter Luncheon designed to provide students, postdocs, and the broader group of individuals seeking either a position or career advice in data science and AI a chance to meet and interact with those who have open positions (recruiters, faculty, etc.) or who have guidance they wish to share. Thursday October 26, 12:30pm.


There will be coffee, tea, water, and snacks available every day during the morning and afternoon breaks. 

Lunches will be provided on-site on Wednesday and Thursday only. These are boxed lunches so you can sit outside or in one of the conference rooms. Lunch discussion groups are encouraged. For example, to discuss the "NSF Proto-OKN Project and collaboration opportunities for knowledge graph education content" - contact Florence Hudson through the Sched chat if interested.

Dinners are on your own. There will be a happy hour during the poster session on Wednesday.

Family Care Support and Self-Care

We are pleased to offer up to $150/day for family care support (childcare, elder care, etc.) for working parents and guardians to attend and participate. Family care support is meant to help offset the cost of care provided on-site at the conference or for expenses incurred for the care of a child, elderly parent, or other dependent at an off-site facility (daycare) or at home for the duration of the meeting. Receipts are not required but we ask you to itemize your expenses. If you would like to request family care reimbursement, please contact Megan Atkinson at megan@academicdatascience.org

At the UTSA Meeting venue (San Pedro building), there will be a Meditation room and a Lactation room available.

Code of Conduct

Prior to the start of the meeting please take a moment to review the ADSA Code of Conduct. We take reports of code of conduct violations seriously.

Restaurants near Meeting Venue/Hotel:

Less than 1 mile away:

1 to 1.5 miles away:

From our Sponsors


data.org is accelerating the power of data to solve some of our greatest global challenges. Launched in 2020 by the Mastercard Center for Inclusive Growth and The Rockefeller Foundation, data.org serves as a platform for partnerships to build the field of data for social impact by widening access to the tools, resources, and talent needed to make sustainable and equitable change.

A global organization, data.org convenes and coordinates across sectors and is committed to supporting and amplifying visionary — but also practical — solutions to drive greater impact, through data.

Through its Capacity Accelerator Network (CAN), data.org has initiated the creation and fostered the cultivation of data for social impact educational programs through academic and non-traditional institutions in key global contexts—nurturing data talent, building community, and preparing the social sector for today’s data revolution. Learn more about CAN, and stay connected with data.org by clicking here.


The University of Washington eScience Institute, one of the nation's first data science institutes, was established in 2008 with the mission to empower researchers and students in all fields to answer fundamental questions through the use of large, complex, and noisy data. Today, the eScience Institute has grown to a mature organization with sustained positive impact on the UW and beyond through our education, research, and community-building programs. As the hub of data-intensive discovery on campus, we lead a community of innovators in the techniques, technologies, and best practices of data science and AI across all disciplinary fields. Most recently we launched the UW Scientific Software Engineering Center, adding professional software engineers to our growing team to deliver open-source, reusable software that will accelerate future research.

Please don’t hesitate to contact us with any questions you may still have.
Thank you for participating in our Annual Meeting!

See you soon!